Process supplier invoices, cheque requests and expense claims into the accounts payable system on a timely basis after ensuring: o all invoices have been appropriately approved in accordance with the hotel’s purchasing policies and procedures; o an approved purchase order is attached where required; o supporting documentation confirming the delivery of goods (if applicable) and services from suppliers has been adequately completed; and an appropriate general ledger account has been nominated.
Liaise with external suppliers and internal claimants to achieve compliance with systems, procedures and processes.
Follow-up and clear on a timely basis, outstanding supplier invoices awaiting authorisation.
Process cheque runs on a timely basis to ensure creditors are paid in accordance with credit terms and to take advantage of available discounts in line with Starwood policies and procedures.
Process employee expense claims for payment as per the hotel policy
Ensure that all tax returns are compiled and forwarded to assistant finance controller before due date for review.
Ensure that form 16/16A are issued to all employees and vendors within the statutory due date.
Ensure that there are no delays in the deposition of the taxes.
Assist receiving clerk and stores with maintenance and operation of the accounts payable system with regard to food and beverage.
Organise all foreign drafts and telegraphic transfers where required.
Maintain manual cheque or ebanking batch log at all times and present to financial controller for signature with each cheque run.
Maintain adequate supply of blank cheques.
Ensure all supplier invoices are stamped “paid” after payment has been processed.
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