- Saudi Arabia
- Provide routine administrative services within a Department in order to support the provision of business activities or services. Description:
- Prepares reports in Excel and Power point as per management instructions.
- Composes letters and memos / faxes for management and maintain them under accessible reference sequence.
- Verify and update staff codes/numbers and information as well as organization charts and ensure routine distribution of them.
- Screen incoming telephone calls, take messages, redirect correspondence and callers to appropriate people.
- Receives and attends to guests and visitors.
- Maintain updated staff leaves plan and actuals (kingdom wide) to provide them to management periodically.
- Schedule appointments, co-ordinate travel and accommodation arrangements and produce itineraries as required which optimise the use of management time.
- Handle and maintain all incoming/outgoing mail and fax correspondence appropriately and ensure logging such tasks for follow up and referral.
- Maintain custody of office supplies, orders and IT equipment.
- Implement and maintain appropriate filing and data retrieval systems while ensuring confidentiality and ensure ease of access and up to date information at all times.
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