Engineering Admin Assistant job in Mariott | Administrative jobs in United Arab Emirates | OWCareers

Engineering Admin Assistant

Job Information

Date
Announced 27 Aug 2015 - Expiry 27 Sep 2015
No of Position
1
Seniority Level
Entry Level
Location
United Arab Emirates , Dubai
Company Name
Mariott
Job Industry
Hospitality
Primary Job Function
Administrative
Sub Function
Accounting, Analysis, Business Management, Communications, Coordination, Data Entry, Financial Reporting, Payroll

Job Requirement

Education Level
Graduate
Minimum Experience
1 to 3 years
Currently Resident In
  • United Arab Emirates

Description

  • Office Management
  • Supply Maintenance –Ensure that all office supply levels are monitored to eliminate the possibility of depletion.
  • Set up and maintain cost and time efficient filing system.
  • Ensure proper maintenance of all office machinery and equipment
  • Maintain and coordinate appointments, meetings, and inspection schedule for Director of engineering
  • Communications
  • Responsible for error free typing and composition of all outgoing correspondence for the DOE and DOE Assistant.
  • Telephone- Receive all incoming telephone calls and route calls to proper party.
  • Emergency Calls- Accept emergency service calls and communicates to proper party as quickly as possible.
  • Receiving and distribute electronic work Order to proper Engineering
  • Disciplines.
  • Establish and maintain a trace and exception system with regard to all regularly schedule inspections due to the DOE from the DOE - - Assistant
  • Report Keeping
  • Responsible for recording purchase orders in purchase order log by number and account code, in order to monitor financial account.
  • Process invoices and matches same to proper purchase orders to eliminate possible over charges or other discrepancies.
  • Monitor financial accounts and all authorized expenditures to ensure that the department remains within budget.
  • Responsible for ordering approved material and equipment’s for all projects. Also, responsible for storage and job site delivery of said materials.

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