Engineering Admin Assistant
- United Arab Emirates
- Office Management
- Supply Maintenance –Ensure that all office supply levels are monitored to eliminate the possibility of depletion.
- Set up and maintain cost and time efficient filing system.
- Ensure proper maintenance of all office machinery and equipment
- Maintain and coordinate appointments, meetings, and inspection schedule for Director of engineering
- Responsible for error free typing and composition of all outgoing correspondence for the DOE and DOE Assistant.
- Telephone- Receive all incoming telephone calls and route calls to proper party.
- Emergency Calls- Accept emergency service calls and communicates to proper party as quickly as possible.
- Receiving and distribute electronic work Order to proper Engineering
- Establish and maintain a trace and exception system with regard to all regularly schedule inspections due to the DOE from the DOE - - Assistant
- Report Keeping
- Responsible for recording purchase orders in purchase order log by number and account code, in order to monitor financial account.
- Process invoices and matches same to proper purchase orders to eliminate possible over charges or other discrepancies.
- Monitor financial accounts and all authorized expenditures to ensure that the department remains within budget.
- Responsible for ordering approved material and equipment’s for all projects. Also, responsible for storage and job site delivery of said materials.
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