THE DIRECTOR OF FINANCE OPPORTUNITY AT THE DELRAY BEACH CLUB
As the Director of Finance at the Delray Beach Club, you will be a key financial partner to the General Manager and a vital member of the executive team. Your role includes managing all financial aspects, including accounting, financial reporting, budgeting, and tax oversight. You will be responsible for the accounting operations of the Company, including the production of periodic financial reports, maintenance of an adequate system of records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the Company's reported financial results, and ensure that reported results comply with generally accepted accounting principles of any local, state, federal, or international reporting standards and regulations. You'll work closely with the General Manager, Treasurer, and Finance Committee, ensuring robust financial procedures and systems. Your responsibilities extend to preparing financial statements, forecasts, and analyses, as well as developing and interpreting crucial financial data. This role requires independence and hands-on involvement in transactional work, including data entry and record keeping.
DIRECTOR OF FINANCE – POSITION OVERVIEW
The Director of Finance at the Delray Beach Club is a role designed for a dynamic financial leader eager to join and contribute to an exceptional team. In this position, you'll report directly to the General Manager, serving as a critical financial advisor and collaborator in meeting the Club's goals and objectives as outlined by the Board. Your role involves not only overseeing the financial health of the club, but also creatively enhancing member experiences and services. This opportunity is perfect for a finance professional who is passionate about applying their expertise in a prestigious club environment, driving strategic decisions, and fostering a culture of excellence and member satisfaction.
The DOF will lead the finance team and financial processes to maintain control and drive financial results. They will support the management of all financial, data, analysis, and processes relevant to the day-to-day operation of the club.
As DOF, this hands-on individual will ensure accurate financial processing such as payroll, accounts payable, accounts receivable, and expense reports. They will guarantee the timely completion of yearly financial audits. The DOF will lead, mentor, coach, and grow, as needed, the finance and accounting team.
KEY CHARACTERISTICS
STRATEGIC GUIDANCE
Direct financial operations with the GM of the Club. Formulate, receive, and recommend policies for approval relating to accounting and auditing, the budget, revenue, and cost control procedures in accordance with the bylaws.
Develop, implement, and maintain planning and budgeting processes that are proactive, structured, and transparent.
Analyze cash flow, cost control, and expenses pinpoint potential areas for improvement.
Take a proactive approach to data-driven analysis to assist and advise the GM and Department Heads.
Analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and causes.
Anticipates unfavorable financial results or variances; conducts research and is prepared to offer preliminary explanations and appropriate countermeasures.
Ensure the reporting needs of the Board of Directors and members are met on time.
Work with the GM to deliver a budget to the Board of Directors; collectively, they are responsible for explaining variances and advocating various line items as needed to be successful.
Supports the GM by working with department heads to ensure robust internal controls are in place and followed.
Anticipate unfavorable financial results or variances; conduct research and be prepared to offer preliminary explanations and appropriate countermeasures. Communicate regularly with the Treasurer/Finance Committee.
CAPITAL EXPENDITURES
Contribute to and execute long-term financial strategies to support the club's major CapEx projects. Ensure alignment of financial plans with the club's strategic goals.
Lead the planning, allocation, and management of capital.
Monitor and report on capital expenditure, progress and adherence to budgets.
Identify, analyze, and mitigate financial risks associated with CapEx projects. Ensure compliance with relevant financial regulations and internal policies.
Regularly communicate the financial status and progress of ongoing projects to the GM, Treasurer, Finance Committee, and the Board. Prepare detailed financial reports and presentations.
Serve as the primary financial contact for the Club’s owners' representative and all external vendors and contractors involved in the. Negotiate contracts and oversee financial transactions.
Implement cost-saving measures and efficiency improvements to optimize the financial performance of all projects without compromising quality or timelines.
Establish and monitor key performance indicators (KPIs) related to the financial aspects of all projects, driving continuous improvement in financial performance.
LEADERSHIP
Serve as an engaged leader with a solid financial vision who will help drive financial controls and results, offering consistency, timeliness, and accuracy of finances and reporting.
Participate in the Finance Committee Meeting and Board of Directors meeting; listen to feedback; provide input and be able to communicate and defend data-driven recommendations that may differ from Governance and the Finance Committee respectfully, confidently, and professionally.
Support monthly reviews with management teams and provide weekly reporting and monthly forecasting of the financial & operational outlook vs. the targets.
Strive daily to enhance the member experience in any aspect of billing, charges, or financial interaction with the Club.
TAX, BENEFITS, BUDGETS, REPORTING
· Oversee HR in the absence of the Director of Human Resources support HR initiatives, emphasizing maximizing a cost-effective employee benefits package and 401K vesting.
· Personally review and approve all State and Federal Tax forms.
Make sure all federal, state, and payroll taxes are paid in a timely manner. Pay sales taxes and occupancy taxes; Prepare journal entries for the month.
Maintain awareness and knowledge of current tax law changes or tax-related legislation that directly impacts the Club and use that knowledge to leverage the Club’s financial reporting to incorporate any tax/reporting advantages.
Analyze general ledger, accounts payable, accounts receivable, and fixed assets.
Lead the budget process by establishing policies, procedures, and expectations for budget preparation, approval, execution, and monitoring; collaborate with GM and department heads to ensure understanding, ownership, and buy-in; ensure the budget is realistic, in alignment with the Club’s mission, and accurately reflects the current operating environment; educate department heads on the budget process; and provide real-time or timely reports on financial issues impacting department budgets.
Compare relevant data, such as YTD results versus budget or current year versus the previous year, to identify issues or trends as soon as possible.
STAFF DEVELOPMENT
Assess, mentor, hire, train, develop, and retain accounting staff. Conduct annual performance reviews of direct reports with developmental plans.
Lead and develop the finance team, ensuring effective financial operations and support for CapEx projects. Foster a collaborative environment that encourages innovation and efficiency.
Energize the team and build a strong financial culture driven to excellence with an appropriate sense of urgency.
Focus on success and hold staff accountable to perform at a high service level.
TECHNOLOGY
· Extensive and various software experience practices, including NorthStar.
Oversee the Information Technology department, outsourced through a third-party vendor.
Ensure equipment is maintained and forecast replacements and replacement costs.
Take the lead on service disruption mitigation.
Stay current on the newest technology and make recommendations for implementation.
LEGAL AFFAIRS AND CONTRACT MANAGEMENT
Create and sustain productive banking, insurance, and contractual relationships; liaise with related third parties.
Evaluate and oversee risk management and insurance issues.
Lead and manage technology investments, policies, and contract vendors.
CANDIDATE QUALIFICATIONS
Bachelor's degree (B. A.) in accounting from a four-year college or university plus a minimum of five years related experience and/or training; or equivalent combination of education and experience. Country club and/or Community Association experience preferred.
Team-oriented and able to meet deadlines.
Has an “executive presence”; excellent presentation and communication skills.
Experience working with volunteer Boards and committees is a plus.
Strong working knowledge of current technology and software program
Experience with administration of 401k and defined benefit retirement plans.
COMPENSATION:
Salary is commensurate with experience. This is a full-time position eligible for full benefit package such as:
o Medical Insurance
o Dental Insurance
o Vision Insurance
o Company Paid Life Insurance
o Supplemental Life Insurance
o 401(k) Retirement Savings Plan with Company Match
o Paid Sick/Personal Time Off
o Holiday Pay
Seniority Level: Executive-Level
Job Functions: Software Development
Industries : Information Technology
