About the job
Job Overview:
The accounts payable lead is responsible for the processing of accounts payable transactions for overall corporate and each business unit.
The position will manage the end-to-end process and responsible for establishing transparent and efficient procure-to-pay process.
Responsibilities
Oversee all aspects of accounts payables section, vendor cash operations and VAT/WHT Compliances.
Manage supplier relations and the accounts payables disbursements, handle all disbursements, and tax-related matters.
Ensure accuracy and timeliness of accounting functions, including maintenance of the subledger and impact to general ledger, accounts payable and project accounting.
Develop, implement, and maintain systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
Manage monthly closing of accounts payable for all sub-system closing working with all business unit teams and ensuring posting of month-end transactions in accurate manner.
Provide accounting assistance to project managers and operations staff.
Respond to financial questions and concerns to meet business needs.
Verify invoices for accuracy and authorizations. Ensure all invoices are three-way match with supporting documents and approved with relevant department head and business unit.
Ensure all vendor information is up to date in A/P module for generating accurate suppler aging reports and statements of accounts.
Ensure invoices are booked and processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.
To ensure all interface between the inventory system and the A/P ledger is accurate from payables accounting, ensure completeness and accuracy between all invoices received and the system data before importing into the General Ledger.
Maintain AP log for all vendor invoices received with all relevant details and produce static analysis for invoices on weekly basis.
Prepare payment runs as per guidelines and strictly following vendor payment terms. Scheduling payments for all approved vendor invoices closely in bank as per due dates after ensuring compliance with all contract terms and conditions.
Ensure proper accounting of the Goods and Services received GR/IR and its related reconciliations in the A/P Ledger.
Develop control measures are taken to avoid any duplicate accounting or payment of invoices.
The detailed payment run report from the accounting system is reconciled with the approved invoices and their purchase orders.
Reconcile suppliers' statement of account and follow-up for any missing invoices.
Overseas payments are coordinated with the bank or available online facilities.
Ensure all paid invoices are securely filed awa. System generated remittance advices are attached to the paid invoices.
At month end, carry out a reconciliation between inventory system ledger and Accounts Payable ledger to ensure both ledgers agree and reconcilled.
Prepare accruals journal to cover all outstanding purchase orders and goods or services received without an invoice, re-occurring expenses.
Regularly monitor the A/P ageing report and follow-up on any credit notes/ missing invoices.
Act as a liaison between the company, vendors and internal vendors i.e intercompany accounts and external auditors to meet information needs and to ensure that proper information is maintained.
Qualifications
Bachelor's degree in Accounting with a GPA of 4.0 or above
SOCPA, CA, ACCA, CPA partly or full qualified is preferable.
Fluent in English communication (speak, read and write)
Problem solving & Analytical approach
Advanced user in Excel and power points
Good communication skills
Posted on Oct 18, 2023.
Seniority Level: Managerial-Level
Job Functions: Cybersecurity
Industries : Information Technology
